Form 16 Generation
This document has shown the steps on below topics generate Form16 Part-A & Part-B, uploading digital signature in Form 16-A & B and Merging of Form16 Part-A & Part-B.
To generate the Form 16-B, ensure to enter IT information under Payroll Settings >> Company Profile >> click on IT Info tab >> Form16 Signatory Info, Name, Signatory’s Father Name, Address, Signatory designation, CIT (TDS), City and pin code etc.
After updating the above said details, Go to Transactions menu >> Income Tax Compliance >> click on Generate Form 16 B
Click on Preview Form-16 Part-B, to preview the Form 16 Part-B before generating the same.
To generate the Form 16 Part-B, follow below steps:
Ø Search/Select the employees from the list by marking the check box and click on Generate Form 16 OR select All Employee page-wise to generate it in bulk
Ø To download the unsigned Form 16 for a particular employee click on the link in View column OR to download for a set of selected employees, select the employees from the list by marking the check box and click on Un-Signed button.
Uploading of Form-16 Part A
Go to Transactions >> Income Tax Compliance >> click on Import Form 16 A
Ø Form 16 Part-A, PDF files downloaded from TRACES to be put in a folder and zipped, each zip file should not exceed 2MB.
Note 1: PDF from Traces website will be generated in the format of PAN_2018-19(Assessment year)
2: Copy all the PDF files into a folder >> Send to compressed to ZIP Folder (Folder Name should be Conjoined format Ex:PartA)
Ø To upload the Form 16 A, select the zipped files by clicking on Choose File and click on Upload.
Ø Click on merge option to merge Form 16 Part A and Form 16 Part B.
To download Digitally Signed Form 16 Part A. for a particular employee or set of employees, select the employees from the list by marking the check box and clicking on Signed Forms links
Note: In our Application, there is no option to sign the form 16 Digitally, Instead Use third-party tool.(We recommend H&R Block).