Recurring annual payment and recovery cycles can be automated through the scheduling functionality.
Note: When creating the salary component, you must ensure that the “Is Scheduled Pay?” box is checked under SettingsàSalary Components.
To set up the standing instructions, follow the below steps:
On the Home Page, click “Transactions.”
Scroll down to Compensation.
Click “Setup Scheduler.”
To create/set up new standing instructions individually.
Click “SETUP.”
Select the scheduler component from the drop-down.
Click “Next.”
Select the “Criteria” from the drop-down.
Select a specific criterion or click “Select All.”
Click “Add Criteria.”
The fields and the criteria chosen will be displayed.
Click “View Employees” to select the employees from the drop-down for whom the standing instructions apply.
Select the employees by checking the box against their name, or you can check all employees.
Click “Next.”
Select the “SCHEDULER TYPE” from the drop-down menu, which is the frequency of the payment/recovery.
1. Yearly—if it is to be paid annually, maybe a specific month/s in a year.
2. Ad hoc—if it is a one-off payment/recovery.
Yearly
You need to check the box against the month and enter the amount.
You can set the schedule up to 6 years from the current month.
Please note: If the month selected precedes the current month's payroll, payment/recovery will happen in the following year.
For example, if you have selected April and your current processing payroll month is Oct’23, payment/recovery will be processed during the Apr’24 payroll run.
Click the “double arrow key ->>.”
The month and the amount will be displayed.
You can click “Delete” to delete that specific scheduler.
Click “Next” to continue setting up the scheduler.
Click “DONE.”
The scheduler component is now set, and the payment/recovery will be processed in the payroll for those specific months for the selected employees.
